Project management and maintenance

Requirements for design documentation, technical information, maintenance and liability

Documentation

The submission of design documentation and technical specifications for each item (where applicable), is to include, but not be limited to:

Approvals, searches, compliant drawings and documentation – written compliance with relevant legislation, Australian Standards and corporate documents (including specifications and access and mobility requirements)
Preliminary site setup (refer LIM category) – compliance with safety, tree protection, erosion and sediment control measures
Technical information – the manufacturer’s product, installation, inspection, warranties and maintenance information
Materials – specification of materials
Schedule of finishes
Engineered design and any required certifications
Unusual requirements for handling or installation and competency requirements
Workplace health and safety plan, where applicable
Environmental Management Plan (EMP) and/or erosion and sediment control plan, where applicable.

Practical completion – technical information to be supplied:

At practical completion, the contractor must supply full technical specifications, including but not limited to:

Certification – inspections, final approvals and documentation
As constructed drawings and specifications which should detail the location of any sub-surface services (e.g. drainage, electrical)
Operational manuals – inspection/maintenance details including parts and service manuals, and manufacturer’s guarantees
Construction and/or maintenance tools including non-standard maintenance tools for bolt tightening and replacement parts
All required signage should be installed prior to hand-over of the asset, where applicable
Manufacturer’s guarantees/warranties and any other documents or items, including quality management compliance and accreditation.

Maintenance period and/or defects liability period

Developer delivered assets

The development maintenance period and requirements are nominated in the conditions of approval (decision notice).

Council delivered assets

The maintenance period and requirements are nominated in the letter of appointment of contractor (contract).

Prior to the end of the pre-determined maintenance period or defects liability period, a ‘pre-handover inspection’ should be conducted by an authorised council officer. The following items will apply:

Compliance Audit
Rectification Action Plan (RAP) is provided identifying any faults and non-compliance
RAP items are to be rectified prior to handover.

Note: As-constructed drawings and ADAC file must be submitted at practical completion. GIS require this information to update their records on the asset register and other sources.

Documentation – additional exercise equipment documentation

In addition to the standard documentation listed above, the submission of exercise equipment design documentation and technical specifications for each item (where applicable), is to include, but not be limited to:

specifications – detailed requirements see LIM Exercise equipment – Specifications.
detailed design with dimensioned drawings – illustrating equipment details, plan view, elevations and levels. These drawings must show the relationship of equipment to any other elements to be constructed in the area (including any shade sails). Drawings must detail:
- minimum fall zone dimensions
- impact absorbing surfacing requirements
- intended age range.
exercise equipment details – installation manuals and documentation outlining:
- the need for any special tools, lifting devices, space required for installation and correct orientation.
- details of the required foundations/footings – anchorage in the ground and design and location of the foundation/footings.
- specification and availability of exercise equipment spare parts.
certified engineering drawings – (including footing designs) and soil test results.
building approval – for equipment over 3.0 m in height and shade sails.

During construction – additional exercise equipment requirements

During construction, the contractor must supply technical information including but not limited to:

submit installer’s statements – verifying that the substrate is satisfactory for receiving the installation.
confirmation of footing compliance
confirmation of sub-surface drainage and discharge outside playground footprint.

Practical completion – additional exercise equipment technical information to be supplied

In addition to the standard information listed above, at practical completion, the contractor must supply technical specifications for each item in the exercise equipment footprint and including but not limited to:

certification – inspections, final approvals and documentation from a certified compliance engineer detailing:
- that the design, construction and installation of the exercise equipment are undertaken to the manufacturers specifications and comply with AS 16630:2021 Permanently installed outdoor fitness equipment (including AS 4422 where applicable) and all other relevant statutory requirements codes, regulations and standards.
- exercise equipment safety surface impact attenuation test certificate – for surfacing as found on site complies with Australian Standards for play spaces AS 4422 Playground surfacing – Specifications, requirements and test method.
- building approvals where applicable.
compliance plate – All equipment pieces must have markings in accordance with AS 16630:2021, i.e. compliance plate and basic level mark.
exercise equipment installation, inspection and maintenance – AS 16630:2021 Permanently installed outdoor fitness equipment specifies that the manufacturer should supply product installation, inspection and maintenance information for each item of equipment, illustrated where possible. It should also include:
- maintenance requirements – the manufacturer’s instructions will specify the type, method and frequency of the inspections and maintenance regime.
- manufacturer’s instructions should specify all matters that require maintenance inspection such as servicing points and methods, replacement parts specifications, disposal, spare parts, surface finishes, drainage holes, and surfacing.
- maintenance manual and tool kit – the manufacturer must supply a maintenance manual and tool kit, including any special play equipment tools required.
- running-in requirements – such as tightening of fastenings.
all relevant signage – should be installed prior to the acceptance of the works
‘post installation checklist’ – to be submitted prior to the exercise equipment being open to the public.

Disclaimer

Information contained in this document may change without notice and you should use the current material available from Council’s website and not rely on material previously printed or stored by you.

All figures and diagrams are intended to be used as an aid to design and include Council’s preferred elements but they are not intended to be prescriptive and may need to be varied as dictated by site specific factors. While Council has exercised reasonable care in preparing this document, it does not warrant or represent that it is accurate or complete. The Council will not accept responsibility for any loss, damage, cost or expense that you may incur as a result of the use of or reliance upon any material contained in this document.

This document is produced to convey general information and is not intended to constitute advice whether professional or legal. Any reference to legislation in this document is not an interpretation of the law. It is to be used as a guide only. Consult relevant authority websites for current documents, revisions and amendments.

Where a particular product or supplier is profiled in this document, Council is NOT nominating this product or supplier as the selected choice. Product/supplier information has been provided to allow users to source products which contain the correct elements required for Council embellishments. Each product profiled states ‘or equivalent’ which means that different products may be supplied provided they satisfy the identified performance criteria, recommended standards, equal access guidance and product specifications.

Product design, manufacture and installation requires appropriately qualified people to provide site specific solutions to ensure the embellishment is appropriately adapted to local conditions and data.

This document does not override requirements stipulated in a development approval. Project specific variations may be appropriate as a result of site, environmental or other constraints. Any variations to these standards must be approved in writing by council prior to commencement of variation works. Components of this document may be used within a contract document but users should undertake their own investigations to confirm the information is suitable for this purpose.

Drawings contained in this document are NOT FOR CONSTRUCTION.

Details in this document are deemed to be the minimum standard and the user may wish to apply a higher standard subject to approval by council.

Exercise equipment